HR Executive Required in Dubai - Dubai

HR Executive Required in Dubai

We're hiring an HR Executive to join our growing team and help support our expanding operations! The HR Executive will be responsible for managing day to day HR operations and employee administration activities for Purple Rock, supporting both the Dubai and AUH Office. The role involves coordinating the employee lifecycle, maintaining accurate employee records, supporting HR compliance requirements, and ensuring the smooth execution of HR processes.

It also includes supporting a diverse workforce comprising office-based employees, site/project-based staff, freelance personnel, and remote employees, requiring effective coordination across different working arrangements and locations.

The ideal candidate will have hands on experience in UAE-HR operations, including recruitment coordination, onboarding and offboarding, attendance and leave management, visa and medical insurance coordination, payroll inputs, and employee engagement activities.

Responsibilities:

The HR Executive will be responsible for the following:

HR Operations and Employee Lifecycle
Coordinate employee onboarding and offboarding, including employment documentation, orientation, clearance procedures, and exit formalities
Maintain employee records, contracts, personnel files, and HR documentation in both digital and physical formats
Monitor employee attendance, leave applications, and leave balance records across office-based, site/project-based, freelance, and remote working arrangements, as applicable
Track employee document expiry dates, including passports, visas, Emirates IDs, and other relevant documents, and follow up on renewals
Prepare standard HR letters and documents, including salary certificates, No Objection Certificates (NOCs), employment confirmations, and experience letters
Ensure employee information is updated accurately in the HR management system
Coordinate routine HR requirements across the Dubai Office and AUH Branch, ensuring consistency in employee documentation, records, and HR processes
Recruitment and Hiring Coordination
Coordinate the end-to-end recruitment process, from job posting and candidate screening to interview scheduling, offer issuance, and pre-joining formalities
Create, publish, and manage job postings through recruitment platforms such as Workable, ensuring job descriptions and vacancy details are accurate and up to date
Review incoming CVs, screen candidates against role requirements, shortlist suitable profiles, and coordinate with hiring managers on candidate selection
Schedule interviews, coordinate with candidates and interviewers, manage calendars, and follow up on interview feedback and hiring decisions
Prepare and coordinate offer letters and employment documentation for selected candidates, ensuring details are accurate and approvals are obtained before issuance
Coordinate pre-joining documentation, including collection and verification of required personal documents, certificates, and other relevant information
Maintain recruitment trackers and candidate records, monitor hiring progress, and provide regular updates to the Director and relevant hiring managers
Ensure timely communication with candidates throughout the recruitment process and maintain a professional candidate experience
HR Administration and Compliance
Coordinate employment visa applications, renewals, cancellations, work permits, Emirates IDs, and medical fitness procedures in collaboration with the PRO
Coordinate employee medical insurance enrolments, deletions, renewals, and policy updates with insurance providers
Maintain records and track relevant requirements relating to MOHRE, employment contracts, applicable UAE labour regulations, mandatory ILOE enrolment, and relevant KSA requirements where applicable
Monitor relevant deadlines and ensure documentation is prepared and submitted to the appropriate parties on time
Assist with the preparation of documents and information required for labour-related queries, official notices, or employee complaints, escalating sensitive matters to the Director or relevant specialist
Payroll and attendance coordination
Compile and verify monthly attendance, approved leaves, overtime, and other applicable payroll inputs
Coordinate with the Finance team to ensure accurate and timely submission of payroll information
Maintain supporting records for salary adjustments, deductions, and other approved employee-related changes
Assist with payroll queries and employee requests relating to payslips and salary documentation
Coordinate attendance and payroll-related information across different employee categories and working arrangements, ensuring that applicable records are complete and submitted within the agreed timelines
Employee Relations and Engagement
Act as a point of contact for routine employee HR queries and provide timely guidance on HR processes and company policies
Document employee concerns and grievances objectively and escalate sensitive or complex matters to the Director
Coordinate employee engagement initiatives, internal celebrations, wellness activities, and company events
Prepare and circulate internal HR communications, announcements, public holiday updates, and policy notifications
Support employee induction and ensure new joiners are familiar with relevant company policies and procedures
Maintain effective communication with employees across office, site/project, freelance, and remote working arrangements, as applicable
Training, Policies and General Administration
Coordinate internal and external training sessions, maintain training records, and follow up on employee development activities
Maintain and update HR policies, standard operating procedures, employee handbooks, and related documentation as directed
Maintain strict confidentiality of employee information and ensure HR records are handled securely
Perform other HR and administrative duties relevant to the role as required

Requirements

Education: Bachelor's degree in Human Resources, Business Administration, or a related field
Experience: 3-4 years of hands-on HR operational experience in the UAE
UAE Labour Knowledge: Good working knowledge of UAE labour regulations, MOHRE processes, employment documentation, ILOE, and relevant mainland/free-zone procedures. Familiarity with KSA labour regulations is an advantage where applicable
HR Systems: Familiarity with HR management platforms such as Zoho People, Bayzat, BambooHR, or similar systems. Experience using recruitment platforms such as Workable is preferred
Recruitment Coordination: Practical experience coordinating the recruitment lifecycle, including job postings, CV screening, interview scheduling, offer letters, and pre-joining documentation
Technical Skills: Good understanding of AI tools and emerging technologies, with the ability to explore and apply AI solutions to improve work processes, productivity, and problem-solving. Familiarity with digital tools, online platforms, and data analysis, along with a willingness to learn and adapt to new technologies. Working knowledge of MS Office and Excel is required
Communication: Excellent written and verbal communication skills in English
Professional Attributes: Strong organizational skills, attention to detail, confidentiality, follow-up, problem-solving, and the ability to manage multiple HR tasks independently
Coordination Skills: Ability to coordinate HR activities across multiple locations and different workforce arrangements, including office-based, site/project-based, freelance, and remote personnel

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