Looking for Suitable opportunity as Administration Assistant / HR Assistant - Dubai

Administration Assistant

• Oversees and administer the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
• Oversees and facilitates resources management and administration procedures and documentation.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, and Government office on operational and programmatic matters concerning the Office.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and coordinates budgets for the office and associated accounts.
• Provides and oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
• Provides assistance in the understanding and interpretation of Govt. policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Tenancy contract preparation for Leasing of Residential Units & Villas, Preparation of EJARI (Dubai Municipality Registration), drafting of renewal notice & title reports
• Handle assigned internal & external designated correspondence, develop & maintain an efficient documentation & filing (Electronic & hard process)
• Assist to calculate rent margin on the basis of RERA (Real Estate Regulatory Agency )
• Tactfully manage sensitive matters and information regarding peculiar issues within the department

As HR Assistant

• Handling legal cases against tenants, sending vacating notices, tenancy contract termination letters etc.
• Coordinating with PRO for preparing relevant documents with regards to passport, visa, labor card & health card renewal.
• Handling the entire manpower recruitment process
• Independently handle the drafting of letters and certificates like, appointment letter, Salary certificate, Salary transfer letter, Confirmation letter, Termination letter, Bank loan letter, Transfer & Experience letter, warning letter, NOC, Memos etc…
• Interaction with accounts department & other department on employees and HR related issues & queries
• Addressing employee related issues, incidents, complaints and inquiries
• Interaction & communication with the employees & assisting , resolving their various issues , queries & problems

Posted on : 8 years ago, #21886, 2 views, Edit

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