Facilities Manager - Dubai

Chronicle Heritage
Facilities Manager | National Remote
Phoenix, AZ
Chronicle Heritage (formerly PaleoWest) is a solution-driven heritage consulting firm that prides itself on employing the best cultural resource management professionals in the industry. We place an emphasis on supporting our clients’ needs, fostering new technologies that advance our industry, and leveraging those advancements toward the management of non-renewable cultural resources. Chronicle Heritage prioritizes professional development within the framework of innovation and forward-thinking to encourage career advancement and research development.
Role Overview:
Chronicle Heritage is seeking a proactive and highly organized Remote Facilities Manager to oversee the coordination and operational support of our physical office locations across the U.S. This role ensures smooth day-to-day facilities operations by collaborating with landlords, utilities providers, office service vendors, and office staff to bring a service-minded, detail-oriented approach to remote facilities management.
As part of the Operations team, the Facilities Manager plays a key role in sustaining productive and welcoming environments across our office footprint, ensuring that each location reflects our values and supports our teams in delivering outstanding cultural resource management services while minimizing the time that our leadership and billable teams need to spend on facilities management.
This is a 100% remote position, with occasional travel to key office locations, fully covered by the company.
Key Responsibilities:
Office Coordination & Oversight
• Serve as the primary point of contact for landlords, utilities, and facility service providers.
• Maintain a centralized log of lease agreements, utilities, vendor contracts, and office services (e.g., janitorial, internet, security systems).
• Track and manage office service needs, issues, and resolution timelines.
Vendor & Contract Management
• Coordinate setup, maintenance, and termination of vendor services across office sites.
• Support vendor selection and ensure compliance with negotiated terms and service level agreements.
• Partner with Finance to monitor service-related invoices and flag discrepancies.
Facilities Operations & Improvements
• Support moves, changes, and improvements to physical office spaces (remotely and through site visits as needed).
• Help coordinate internal requests related to office access, ergonomics, and repairs.
• Maintain an inventory of physical assets and collaborate with IT Support as needed.
• Escalate needs and issues to office and regional leaders, as well as RVPs/COO as-needed.
Cross-Functional Collaboration
• Support space planning and resourcing needs in alignment with company growth or restructuring.
• Support asset management in our physical locations as-needed, in partnership with office staff, IT, Fleet Management, and Lab/Curation.
Required Qualifications:
• 3+ years of experience in facilities coordination, property management, office operations, or related administrative support roles.
• Demonstrated ability to manage multiple priorities and vendors across distributed office locations.
• Strong written and verbal communication skills, with a service-oriented approach to internal and external interactions.
• Proficiency with productivity tools such as Google Workspace (Docs, Sheets, Drive) and task/project management platforms (e.g., Asana, Trello, Teamwork, etc.).
• High level of organization, attention to detail, and follow-through.
• Ability to work independently and proactively in a fully remote environment.
• Willingness to travel to company office locations in the U.S. as needed (estimated quarterly or less).
Preferred Qualifications:
• Experience managing leased commercial office space or coordinating with landlords, building management, and utility providers.
• Familiarity with contract/vendor management and invoice tracking processes.
• Exposure to workplace safety, accessibility, and compliance considerations.
• Previous experience working in a professional services, consulting, or distributed team environment.
• Comfort working with light data entry, reporting, or inventory tracking tools (e.g., Airtable, Smartsheet, Salesforce, etc.).
• Passion for creating positive, functional, and inclusive work environments — even from afar.
APPLY HERE

https://gulfcareerhunt.com/hiring-facilities-manager-remote-usa/

Posted on : 4 hours ago, #203163, 1 views

It is ok to contact this poster with commercial interests.

Report as inappropriate